Doctoral School

INSTRUCTION

I. Before Mobility

1. Prepare the required documents:
   a) Application for travel abroad
   In accordance with Rector’s Ordinance No. 151/2022 of the Silesian University of Technology dated 12.10.2022.
   Form available here:
   Politechnika Śląska | Documents to download

   b) Doctoral student travel approval form
   Available at:

   1. Politechnika Śląska | Documents to download

   c) Travel cost calculation

   d) If participating in a conference, additionally submit:
   • Invitation to the conference
   • Abstract with confirmed approval

   e) If participating in an internship:
   • Internship invitation

2. Document submission deadline
   The complete set of documents must be submitted to the Doctoral School no later than 10 days before the planned trip.
   Applications submitted after this deadline will not be processed.

3. After travel application approval
   After obtaining approval from:
   • Budget Controller
   • Funds Administrator
   • Director of the Doctoral School
   • Vice-Rector for Research and International Cooperation
   the procedure for booking the flight ticket can begin.

4. Travel order (Delegation)
   • The travel order is created by the employee or a designated person from the Faculty/University.
   • After the travel order is approved in the SOD system, the employee (or responsible person) can request an advance to cover travel expenses.

II. After Mobility

1. Travel expense settlement
   After completing the mobility, you must:

   1. Fill out the travel expense settlement form.

   2. Attach original documents confirming expenses (e.g., invoices).

   3. Submit the complete set of documents to the Doctoral School.