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What are "Public Folders"?

Public folders provided by the Microsoft Exchange server in the polsl.pl domain support e-mail for the functional addresses of the Silesian University of Technology. The advantage of folders in comparison with ordinary electronic mailboxes is the possibility to configure different access rights for many users of a given folder, without the need to provide many people with a password to the same mailbox.


What is the procedure for accessing a public folder?

1. A personal email account in the polsl.pl domain is a prerequisite for granting authorisations. In the case of persons who do not have an account, please take steps to set up a university mailbox first.  

2. Requests for the creation of public folders and/or for the assignment of appropriate rights may be sent to the IT Centre by e-mail (postmaster@polsl.pl) or in writing. Please state your permissions precisely each time, according to the template.

Example of the request:

We request that the following persons be granted public folder rights

name and surname email address read delete send on behalf
Jan Woreczko Jan.Woreczko@polsl.pl yes yes yes
Snowy Owl Snowy.Owl@polsl.pl yes yes yes

The right to "send on behalf of" allows a given user to send messages with a public folder address as "Sender".  

Example:  

The user jworeczko handles the public folder of the Stumil Forest with the address RJP7@polsl.pl. He replies to a message that has arrived in this folder. Having the right to "send on behalf of", he can send a message which will have as sender entered: "Jan Woreczko on behalf of Stumilowy Las" with the return address RJP7@polsl.pl. If he does not have the right to "send on behalf of", the user jworeczko can only write back using his personal account Jan.Woreczko@polsl.pl.


What are the ways to access public folders?

Public folders can be accessed in several ways::

  1. MS Office Outlook - Exchange connection (MAPI).
  2. Web browser - via Outlook Web Access (page https://poczta.polsl.pl).

In all cases, a personal account with the domain polsl.pl is a prerequisite.

Warning! Please note that on 25.03.2013 - in accordance with the announcement sent to all users by email - we have removed the possibility to use public folders using the IMAP protocol. This restriction results from the lack of such functionality in the new version of the mail server and is independent of CI.


How are public folders handled using the browser?

To access public folders, enter the following address in the address field of your browser https://poczta.polsl.pl and - after logging into your mailbox - click on the "Public folders" button. Then find the correct folder in the tree of all public folders.  


How are public folders handled in Microsoft Office Outlook?

To access public folders you need to set up a Microsoft Exchange email account in Microsoft Office Outlook. Instructions on how to configure the account can be found here.

READING: 
Click on "Folder list" (this will enable visibility of the "Public folders" branch, which are hidden in the default "Mail" view) and then find the correct folder in the tree of public folders.  

SENDING ON BEHALF OF PUBLIC FOLDER: 
If the message is to be sent from the e-mail address of a public folder, make sure that the e-mail address of the relevant folder is entered in the "From:" field when creating a particular message. If the new message window does not contain the "From:" field, turn it on in the "Options" or "View" menu (depending on the MS Office Outlook version).

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